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Administrative Support & General Services
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Home Office
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1804026 Requisition #
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Hearst is pleased to announce the recruitment for the position of Executive Assistant to the EVP, Chief Operating Officer.

 

ABOUT THE ROLE:

Seeking a professional and dynamic individual to support the Chief Operating Officer (COO) of Hearst.  This position will be responsible for managing all aspects of the COO’s calendars, travel arrangements, expense reports as well as arranging conference calls, scheduling meetings, conferences, and special functions for the team.   This includes providing personal and professional support. 

We are looking for someone who can multi-task and prioritize and will be able to anticipate the executive’s administrative needs and determine necessary resources to fulfill them by exercising independent judgment, great problem solving and advanced reasoning skills. A wide degree of autonomy is expected. 

The person in this role will be entrusted with very sensitive information; a high level of confidentiality is a must.

Ability to communicate effectively and succinctly, both verbally and on paper, and with all levels of an organization is very important.

To be successful at Hearst, you must be proactive in developing relationships across the company and flexible to be able to work often under time constraints.

Minimum work experience is 8+ years supporting a senior level executive in a class “A” executive office setting.

DELIVERABLES:

  • Act as right-hand to COO of Hearst, providing direct administrative and personal support.
  • Works collaboratively with administrative staff across multiple businesses.
  • Manage and maintain an extremely busy schedule/calendar, making last minute adjustments when required, including booking and rescheduling multiple meetings across different time zones.
  • Coordinate travel arrangements for domestic and international travel, creating detailed itineraries.
  • Act as first point of contact and gate-keeper, answering inquiries and handling correspondence via email.
  • Process monthly expenses in a timely and accurate manner.
  • Monitor COOs’ incoming email, flagging messages requiring immediate attention or action and proactively responding or delegating when appropriate.
  • Assist in facilitating relationships with multiple parties.
  • Track meeting follow-ups and deliverables.
  • Prepare briefs and research for meetings.
  • Provide support for special projects as needed.
  • Collect and prepare information and presentation materials for use in discussions/meetings of executive staff and outside individuals.
  • Proofread communication sent by, and on behalf of the COO.
  • Personal Assistant duties include but are not limited to: booking of personal appointments and dinner reservations, paying bills, and other similar activities as requested. 

EXPERIENCE AND KNOWLEDGE:

 

  • Bachelor's degree required.
  • Minimum 8 years related work experience required in providing executive level support in the c-suite. 
  • Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
  • Extremely detail oriented, strong ability to multi-task and prioritize, acute focus on providing top-tier service.
  • Experienced in project management and ability to handle multiple projects and tasks with frequently shifting priorities.

PERSONAL ATTRIBUTES:

·         The successful candidate must bring high level of ethical, intellectual, professional and personal values that complement the team and company culture.

·         Ability to maintain confidential and discretion in regards to all company data.  Protect the company assets.   

·         Strong relationship builder with internal and external stakeholders. Ability to interact with all levels and functions in the organization. Exceptional influencing, interpersonal, organization and communication skills.

·         Analytical, process, data driven mindset. Works to continuously improve what is in place while minimizing cost and maximizing quality. 

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Hearst

Hearst

Hearst is one of the nation's most diversified media, information and services companies.

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Hearst Real Estate & Other Operations includes Hearst Realties, San Francisco Realties, San Simeon Ranch Division, Sunical Land and Livestock Division and Hearst Service Center.

Hearst Ventures

Since its initial investment in Netscape in 1995, Hearst Ventures has grown to become one of the most active and successful corporate venture funds, with more than $1 billion in strategic investments in companies operating at the intersection of media and technology.

Hearst Leadership

Hearst Ventures Leadership

Kenneth Bronfin

Senior Managing Director & Head of International Investments, Hearst Ventures

Hearst Service Center Leadership

Christopher Mardany

Vice President and Director of Financial Shared Services

Hearst Leadership

Steven R. Swartz

President & Chief Executive Officer

Hearst Real Estate Leadership

Steven T. Hearst

Vice President & General Manager, Western Properties

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Scott English

Senior Managing Director & Head of U.S. Investments, Hearst Ventures

Our History

Since March 4, 1887, Hearst has grown from a single newspaper into one of the world's most admired private media, information and services companies with over 360 businesses in more than 150 countries.

History of Hearst

On March 4, 1887, William Randolph Hearst placed his name on the masthead of the San Francisco Examiner as "Proprietor" for the first time. W.R. Hearst died in 1951, but his legacy, Hearst, has continued to grow and prosper. It is clear Hearst is a very different company than it was in 1887, but, in another sense, Hearst has not changed at all: Our company's mission is still to inform, entertain and inspire. Hearst is continuing a legacy of innovation—and a love of what’s next.