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Administrative Support & General Services
Home Office
1900153 Requisition #

Hearst, one of the nation’s most diversified media, information and service companies, seeks a Coordinator within the Creative Communications Department. Creative Communications is Hearst’s full service, in-house creative department responsible for company branding, all graphic design services and large-scale corporate projects. The Coordinator will be responsible for supporting the VP of Creative Communications, as well as the entire Creative team. The position requires managing schedules, expenses and correspondence for the VP, as well as assisting the Department with all administrative functions. Additional responsibilities include project management, proofreading documents, and assisting with video shoots, photoshoots and events. The position offers opportunities to interface and handle projects with many other departments, including Executive Management, Marketing, Advertising, Events, and Corporate Communications. The role is administrative as well as creative and provides opportunities for growth.



  • Ability to multitask and manage multiple projects in a fast-pace environment
  • Excellent written and verbal communication skills
  • Collaborative team player that takes initiative
  • Exceptional attention to detail and organizational skills
  • Creative inclinations i.e. can write copy, proofread, and/or graphic design knowledge
  • Possesses superior judgment and professionalism
  • Strong interest in media and communications
  • Highly proficient in Microsoft Suite 

Day-to-day tasks:

  • Manage Creative VP’s calendar
  • Manage Creative VP’s travel expenses
  • Manage department meetings
  • Manage department calendar/vacation time
  • Maintain data entry of timesheets, invoices, expenses
  • Manage all aspects of billing and payroll processing
  • Coordinate travel for photoshoots, outside meetings, etc.
  • Source materials, estimates, etc. for special projects
  • Arrange catering for meetings and photoshoots
  • Maintain travel reallocations of expenses for department
  • Oversee inventory of office and art supplies
  • Maintain filing systems for group records
  • Maintain department information and records
  • Manage operation and maintenance of office equipment
  • Manage all shipping/delivery

Required Experience:

  • Qualified candidates will have 1+ year experience in this field or a related field
  • Relevant field of study at school – i.e. media, communications, publishing etc., or relevant internship experience 



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Hearst is one of the nation's most diversified media, information and services companies.

Hearst Service Center

Hearst Service Center, in Charlotte, N.C., provides accounting, information technology and other business-related support to all Hearst units.

Hearst Real Estate

Hearst Real Estate & Other Operations includes Hearst Realties, San Francisco Realties, San Simeon Ranch Division, Sunical Land and Livestock Division and Hearst Service Center.

Hearst Ventures

Since its initial investment in Netscape in 1995, Hearst Ventures has grown to become one of the most active and successful corporate venture funds, with more than $1 billion in strategic investments in companies operating at the intersection of media and technology.

Hearst Leadership

Hearst Ventures Leadership

Kenneth Bronfin

Senior Managing Director & Head of International Investments, Hearst Ventures

Hearst Service Center Leadership

Christopher Mardany

Vice President and Director of Financial Shared Services

Hearst Leadership

Steven R. Swartz

President & Chief Executive Officer

Hearst Real Estate Leadership

Steven T. Hearst

Vice President & General Manager, Western Properties

Hearst Ventures Leadership

Scott English

Senior Managing Director & Head of U.S. Investments, Hearst Ventures

Our History

Since March 4, 1887, Hearst has grown from a single newspaper into one of the world's most admired private media, information and services companies with over 360 businesses in more than 150 countries.

History of Hearst

On March 4, 1887, William Randolph Hearst placed his name on the masthead of the San Francisco Examiner as "Proprietor" for the first time. W.R. Hearst died in 1951, but his legacy, Hearst, has continued to grow and prosper. It is clear Hearst is a very different company than it was in 1887, but, in another sense, Hearst has not changed at all: Our company's mission is still to inform, entertain and inspire. Hearst is continuing a legacy of innovation—and a love of what’s next.