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About Hearst Health FDB Zynx Health MCG Homecare Homebase MedHOK
About Hearst Health FDB Zynx Health MCG Homecare Homebase MedHOK
Administrative Support & General Services
First DataBank, Inc
1900051 Requisition #

In Some Jobs You Take Orders. In This One, You Write History. 

Join the healthcare information technology team that’s turning drug and medical device data into knowledge used by thousands of hospitals; the majority of U.S. health plans, retail pharmacies, and pharmacy benefit managers; and millions of healthcare decision makers throughout the world. Partnering with our information system developer and healthcare institution customers, you’ll help evolve leading-edge thinking into reality and make a measurable difference in improving human health. 


We’re looking for people who are: Intelligent. Productive. Committed. Willing and able to go above and beyond. Passionate about making a difference. Innovative. Energized. And want to play an essential role in a successful company’s continued growth.


 Are you ready for this exciting challenge?


The First Databank (FDB) is currently seeking an Administrative Assistant for the Commercial Team comprised of Sales, Marketing, and Customer Success. This role plays a critical role in performing skilled and professional administrative support functions, often of a highly confidential nature. This individual will actively participate in day-to-day assignments as requested by members of the Commercial executive team.


This is a temporary position, with the possibility of a full-time conversion, based out of  the South San Francisco office.



  • Ensure timely accomplishment of department's objectives and projects as requested.
  • Assist in handling the department's confidential affairs.
  • Schedule and manage logistics for external and internal meetings and conference calls for  Commercial team department heads.
  • Coordinate logistics for travel (domestic and international) for department heads including flights, hotel, rental car arrangements, etc., and troubleshoot and assist with changes when necessary.
  • Screen and direct incoming calls and correspondence for Commercial Team department heads.
  • Take meeting notes and prepare letters, reports, and other documents as requested.
  • Participate in departmental and corporate projects, tasks, events and services.
  • Schedule and manage customer Webinar logistics including coordination, set-up, invitations, day-of logistics, note taking, and documentation of follow-up steps.
  • Prepare and reconcile expense reports for Commercial team department heads.
  • Schedule and manage logistics for Commercial team offsite events during annual kick-off meeting, quarterly sales meetings, and other departmental meetings.
  • Conduct customer research and data analytics projects including online research and light MS Excel analysis and documentation of findings.
  • Assist with development of PowerPoint presentations including proofreading, formatting, and coordination with other departments and individuals at FDB. 
  • Coordinate candidate interviews with HR including managing agenda documentation, scheduling, and travel logistics. 
  • Assist with creation of departmental POs, invoices, and monthly budget reconciliation

Required Skills:

  • Strong ethical values and ability to maintain strict confidentiality. 
  • Solid organizational and time management skills with a meticulous attention to detail
  • Dependable with an outstanding attendance record
  • Positive attitude and cheerful demeanor; ability to interact with other members of the FDB team in a positive and constructive fashion. 
  • Flexibility and ability to juggle multiple tasks and competing priorities.


Required Experience:

  • Bachelor's degree required
  • Minimum of 5 years of experience in an administrative role
  • Expert knowledge and proficiency with MS Office applications, including Word, Excel, PowerPoint, and Outlook



About FDB

FDB is the leading provider of drug and medical device knowledge that helps healthcare professionals make precise decisions. With thousands of customers worldwide, FDB enables our information system developer partners to deliver valuable, useful, and differentiated solutions. We offer more than three decades of experience in transforming medical knowledge into actionable, targeted, and effective solutions that help improve patient safety, operational efficiency, and healthcare outcomes. For a complete look at our solutions and services, please visit www.fdbhealth.com or follow us on Twitter and LinkedIn.

We value Integrity, Respect, Responsibility, Teamwork, and Creativity. Our offices in South San Francisco and Indianapolis have been awarded with Top Workplaces honors by The Bay Area News Group and the Indy Star, respectively, including the most recent honor awarded to our Indianapolis office in 2017 (the Top Workplaces honors are based solely on the results of an employee feedback survey by a leading research firm that specializes in organizational health and workplace improvement). FDB offers competitive salaries and extensive benefits – including medical, dental, vision, long term disability, life insurance, and matching 401k.

FDB is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce.  As stated in our Equal Employment and Affirmative Action Policy, part of our commitment to a diverse and inclusive workforce, FDB provides equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws. 

If you have a disability and need an accommodation in connection with the on-line application process, please email us at careers_fdb@fdbhealth.com or by phone at 800.633.3453.

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